Job Title: School Administrator / Registrar (SAR)

Job Overview

• Oversee daily operations of AUIST: manage staff, ensure compliance, and maintain the school budget.
• Support a positive and effective learning environment by working with lecturers, students, and stakeholders.
• Administer student records, registration processes, and academic records management—ensure accuracy and integrity of student data.
• Manage enrolment procedures, update academic policies, and coordinate graduation events.

Major Duties

Registration / Marketing

• Oversee registration process: course enrolment, drop/add, schedule management.
• Develop and implement registration procedures.
• Manage class schedules and room assignments.
• Conduct market research, create content, manage campaigns, and analyze results.
• Maintain consistent brand identity across marketing efforts.

Student Records Management

• Maintain accurate, confidential, and up-to-date student records (data protection compliance).
• Manage transcripts, degree verifications, and academic documents.
• Process grade changes and academic standing updates.
• Ensure integrity of academic data in the student information system.
• Maintain and update the course catalog.

Compliance

• Ensure adherence to university policies and local/regional regulations.
• Support curriculum development, assessment, and instructional strategies.
• Promote a positive and inclusive school climate.
• Coordinate with the school board and stakeholders to set goals and objectives.
• Provide support on academic policies and procedures.

Graduation

• Coordinate graduation ceremonies and verify degree requirements.
• Plan and execute logistics; manage invitations and stakeholder coordination.
• Manage production/distribution of graduation materials (programs, brochures).
• Prepare and manage the graduation budget (catering, decorations, materials).

Collaboration

• Work with academic departments, advisors, and university offices to support student success.
• Build relationships with parents, community organizations, and stakeholders.
• Maintain open communication and collaborate on student-related issues.
• Handle student appeals and petitions.

Management

• Hire, train, and supervise admin staff and teachers; oversee student activities and discipline.
• Manage day-to-day operations: scheduling, record-keeping, and facilities oversight.
• Manage budgets, allocate resources, and ensure financial stability.
• Resolve conflicts and provide professional development for staff.
• Ensure a safe and secure learning environment.

Supervisory Responsibilities

Direct supervision of:

• Admin Assistants / Secretary

Minimum Requirements

• MA / MSc (or equivalent).
• Minimum three years’ experience in a similar role.
• Leadership: guide and motivate staff to achieve school goals.
• Strong written and verbal communication skills with students, parents, and staff.
• Problem-solving and organizational skills; ability to manage multiple responsibilities.
• Interpersonal skills and strategic thinking; understanding of curriculum development and program management.

Company Structure

Reports to: Director, AUIST

Salary and Benefits

Negotiable